camp form CONTACT INFO Organization Name * Event Name * Mailing/Billing Address * Address 1 Address 2 City State/Province Zip/Postal Code Country Primary Contact Person * First Name Last Name Email * Phone * (###) ### #### Alternate Contact Person First Name Last Name Alternate Contact Email Alternate Contact Phone (###) ### #### GENERAL EVENT INFO Beginning Date of Event * MM DD YYYY Ending Date of Event * MM DD YYYY Staff / Coaches Arrival Date MM DD YYYY Staff / Coaches Arrival Time Hour Minute Second AM PM Staff / Coaches # for Lodging Early Participants Arrival Date MM DD YYYY Early Participants Arrival Time Hour Minute Second AM PM Early Participants # for Lodging Estimated number of residential participants Estimated number of commuter participants # of male participants # of female participants Age group of participants Participant disabilities A/V Equipment Required? Yes No Will any fees/money be collected for the following during the event? Admissions/Registration Fee Offerings Tickets Sold Merchandise Food/Beverage Other Please explain if any of these are checked REGISTRATION Registration/Check-In Date MM DD YYYY Requested hours of Registration/Check-In Check-Out Date MM DD YYYY Requested hours of Check-Out # of tables for Registration # of chairs for Registration # of podiums for Registration # of easels for Registration # of tablecloths for Registration other Registration items needed (specify) LODGING Do you want Conference & Event Services to assign your guest housing? Yes No # of double rooms Do you need any special accommodations for program staff/VIPs? If yes please explain How many staff/coaches will stay in the dorms? FOOD SERVICE Catering Services Required? Yes No Beginning Meal Date MM DD YYYY Beginning Meal Breakfast Lunch Dinner Ending Meal Date MM DD YYYY Ending Meal Breakfast Lunch Dinner Are any off-campus meals planned? If yes, please list the dates and which meals: * Meals are needed for: Residential participants Commuter participants Both Monday breakfast start/end time and for how many? Monday lunch start/end time and for how many? Monday dinner start/end time and for how many? Tuesday breakfast start/end time and for how many? Tuesday lunch start/end time and for how many? Tuesday dinner start/end time and for how many? Wednesday breakfast start/end time and for how many? Wednesday lunch start/end time and for how many? Wednesday dinner start/end time and for how many? Thursday breakfast start/end time and for how many? Thursday lunch start/end time and for how many? Thursday dinner start/end time and for how many? Friday breakfast start/end time and for how many? Friday lunch start/end time and for how many? Friday dinner start/end time and for how many? Saturday breakfast start/end time and for how many? Saturday lunch start/end time and for how many? Saturday dinner start/end time and for how many? Sunday breakfast start/end time and for how many? Sunday lunch start/end time and for how many? Sunday dinner start/end time and for how many? What is the first meal needed for these guests? AEROBICS CENTER RESERVATION / SET-UP INFORMATION Court #1 - Indicate days and times with set-up instructions Court #2 - Indicate days and times with set-up instructions Court #3 - Indicate days and times with set-up instructions Court #4 - Indicate days and times with set-up instructions Classroom - Indicate days and times with set-up instructions Swimming Pool - Indicate days and times with set-up instructions Other Space - Indicate days and times with set-up instructions FACILITY RESERVATION / SET-UP INFORMATION Chapel Auditorium - Indicate days and times with set-up instructions Holy Spirit Room - Indicate days and times with set-up instructions Zoppelt Auditorium - Indicate days and times with set-up instructions Fireside Room - Indicate days and times with set-up instructions Mabee Center - Indicate days and times with set-up instructions Other Space - Indicate days and times with set-up instructions Additional Comments We received your request. Thank you!
